Reseller report consolidation
Reseller report consolidation, done for you.
A dozen partners. A dozen formats. One number you can actually plan from.
Consolidation sounds like a file operation. In practice it is a judgement problem: the same product arrives as three different codes, the same month means three different date ranges, and one partner reports units while another reports value.
That is the part software quietly leaves to you. It is the part we take.
The actual work
What consolidation involves once you look closely
Product identity
Your partners use their own article numbers, their own spellings and their own bundle logic. Every line has to resolve to one SKU in your catalogue before any total means anything.
Period and currency
Retail calendars, invoice months and 4-4-5 periods do not line up. Neither do currencies. Both have to be normalised before two partners can be compared on one row.
Format drift
A partner changes a template, adds a merged header, or ships a PDF instead of a spreadsheet. The rule that worked last month silently stops meaning what it did — which is how bad numbers reach a board pack.
Why it breaks
Why internal consolidation projects stall
Almost every brand we meet has tried some version of this: a macro, a Power Query workbook, a contractor's script, a BI tool pointed at a shared drive. They work until the twelfth partner, or the first format change, or the person who built it goes on holiday.
The failure is not technical skill. It is that consolidation is continuous maintenance work disguised as a one-off project, and nobody's job description has room for it.
A service absorbs that maintenance by design. When a layout changes, that is our morning, not your quarter.
What you get
One dataset, closed on a date you can plan around
- One row-level dataset across every reseller, matched to your own SKUs.
- A finished monthly report in your inbox on a fixed date.
- The same month, ERP-ready, delivered into your systems.
- Missing partners named explicitly rather than estimated or omitted.
- Full historical backfill of whatever data you already have, included at setup.
Common questions
Questions brands ask before they hand this over
What is reseller report consolidation?
It is the process of turning sell-out reports from many retail partners — each with its own format, product codes, period definitions and currency — into a single comparable dataset covering the same period on the same terms.
Can this be automated with software alone?
Parsing can be automated and we automate it heavily. The judgement cannot: deciding what an ambiguous SKU refers to, whether a changed template changed meaning, or whether an outlier is real. That is why this is delivered as a service with people accountable for the result.
What formats can you handle?
Whatever your partners send — Excel in any layout, CSV, PDF, emailed tables. You forward files exactly as they arrive rather than reformatting them first.
What happens to our historical reports?
Full historical backfill of the data you already hold is included in setup, so your first close has history behind it rather than starting from an empty month.
How quickly is a file processed?
Within two business days of arriving, a file is parsed, matched to one SKU, currency-converted and committed to your dataset.
You should be arguing about what the numbers mean, not about whether two partners counted the same month the same way.
Keep reading
Related pages
Outsource sell-out reporting
The whole monthly close handed over, priced and delivered on a fixed date.
Read moreSell-in vs sell-out vs sell-through
The three terms brands mix up, and which one should drive replenishment decisions.
Read moreWhat a sell-out report should contain
What to ask your wholesale partners for, and what to do when they will not send it.
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