Done-for-you reseller reporting · beauty & fragrance
Send us the files.We do the rest.
Every month your resellers send sell-out data in a dozen different formats, and your Shopify or WooCommerce store sits in a separate tab. Our team cleans, matches and reconciles all of it, then hands you one finished report and ERP-ready data on the 14th. You don't upload anything, learn anything, or fix anything.
A service, not software · setup, e-commerce sync & full backfill included
See how it worksfiles for you to upload, mappings to repair, or software to learn. Ever.
Your team's monthly workload
Forwarding an email.
Your numbers land
By 14:00 on the 14th. Every month.
"What previously took several days each month can now be done in a fraction of the time."
The problem
Sound familiar?
These are the sentences we hear on almost every first call with a beauty or fragrance brand.
"One retailer sends an Excel. The next sends a CSV. The third sends whatever they sent last month, reformatted."
"The same product has four different names across four retailers, and someone matches them by hand."
"It's the 20th and we still can't say what actually sold last month."
"A retailer stopped reporting and nobody noticed for two months."
"We reorder against a spreadsheet that no one on the team fully trusts."
"We bought a tool for this. Now someone spends their week uploading files into the tool."
"Wholesale lives in one spreadsheet and Shopify in another. Nobody has the total."
If three of those sound like your month, that's exactly the job we take off you. All of it, starting with the next one.
It eats a person
A different spreadsheet from every retailer, in a different format, on a different schedule, plus a store export on top. Manual SKU matching, currency conversion, version chaos. A 20-reseller brand loses 15 to 25 hours a month before anyone can even read the numbers.
And you still can't trust it
Hand-consolidated data carries hand-made errors — into sell-through, weeks of supply, and the reorder decisions they drive. One bad reorder built on a wrong number costs more than a year of fixing this properly.
Software moved the work, not removed it
Dashboards, macros and "run it through ChatGPT" still leave someone uploading files, checking the totals, and repairing the mappings. The work moved into another tab. It never disappeared - and it was never your job to begin with.
The fix
We do it. Not a tool you operate — us.
TaskifAI is a service. A real team runs your reseller reporting every month, using software we built to handle the volume. Here is the whole split, with nothing hidden on your side of it.
What you do
Forward the file.
Or don't. Set up a forwarding rule with the guide we give you and the reports come straight to us. Connect your store once at kickoff. That's the whole job.
What you never do
- No files to upload into a system
- No mappings to review or repair
- No dashboard to learn, no login to remember
- No new process for your resellers
What we do
- Receive every reseller report, in whatever format it arrives
- Parse Excel, CSV and PDF — including the ones that change layout without warning
- Pull your Shopify, WooCommerce or Magento sales in alongside wholesale
- Match every line to one product in your master catalogue, whatever the retailer calls it
- Convert currencies and units onto one standard
- Catch duplicates, re-sends and revised files
- Fix whatever doesn’t parse cleanly, by hand if that’s what it takes
- Watch for anomalies continuously and flag them as they happen
- Close the month and put one reconciled wholesale + D2C report in your inbox by 14:00 on the 14th
- Deliver ERP-ready data in your own import format
- Name every reseller, and every door, that didn’t report
- Flag anomalies, like a 300% volume spike on one SKU at one retailer
- Absorb it when a retailer changes their format
- Answer your questions about the numbers on WhatsApp, email or phone
How it works
From a forwarded file to a finished month
Nothing changes for your resellers, and nothing new lands on your team. Here is exactly what happens after a reseller report reaches us.
Forward the files — that's your whole job
Reseller reports keep arriving the way they always have. You forward the email, or set up the forwarding rule from our guide once. Connect your Shopify or WooCommerce store at kickoff and your D2C sales come in alongside. Nothing else — we take it from there.
retailer-a.xlsx
retailer-b.csv
retailer-c.pdf
Same product · three names · three formats
We clean, match, and reconcile
Every file is parsed, matched to one SKU in your master catalogue, currency-converted, and reconciled against your store sales. "Rose Perfume 50ml", "PRF-ROSE-50" and a barcode missing its leading zeros all land on the same line. By us — not by you.
Oud Noir EDP 100ml
107 units · 3 retailers · matched
One product record · no manual mapping
On the 14th, we close it
By 14:00 on the 14th of every month, the close lands: one reconciled wholesale + D2C report in your inbox, ERP-ready data in your systems. Anything missing is named plainly, by retailer and month. Never blocked waiting, never papered over.
July · closed on the 14th
Report sent 14:00ERP-ready export
4,812 rows · matched · in your import format
We tell you what is missing, and what looks wrong
We don't just add up what arrived. A door that stopped reporting, a retailer that skipped a month, a volume spike that makes no sense: each one is called out in the report. And if you have a question about a number, you ask us directly on WhatsApp, email or phone.
In your report · flagged for you
Never a silent gap · never a guessed number
Ready to hand this over?
Setup, e-commerce sync & full backfill included · delivered on the 14th, every month
Customer story · BIBBI Parfum
A niche fragrance house stopped doing this in-house
BIBBI Parfum grew across retail partners in the EU and UK, and the reporting grew with it. They handed the whole thing to us. In their own words, before and after.
Before — doing it in-house
"The biggest challenge was that all our customers reported in different ways, which made it difficult to get a collective picture of our sell-out performance. We lacked the possibility to easily compare results between months and years and to analyze development per SKU."
After — TaskifAI runs it
"We can now clearly access performance data that makes it possible to compare different periods, analyze development over time, and follow our growth curve. Being able to rank performance at both SKU and store level gives us much better insight into what drives sales and where there is potential for improvement."
Time back
"We save a large amount of time because the data is already structured and ready for analysis."
Production planning
"We have better conditions for planning production because we can clearly see how volumes develop per SKU."
Investor reporting
"This has made our investor reporting much smoother and more effective."
Why TaskifAI
You have four options. Then there's the one where you stop doing the work.
The TaskifAI option
You hand the whole thing over, and it stops being your problem.
A real team runs your reseller reporting every month, on a deterministic, audited pipeline we built to handle the volume. You forward the files. On the 14th we send back one reconciled wholesale + D2C report, ERP-ready data, and a plain list of anything missing. When a retailer changes their format, nothing changes for you.
The only option that removes the work
Option 1
Excel, macros and Copilot
SUMIFs and Power Query work until a retailer renames a column or inserts a blank row. Someone spends 15 to 25 hours a month keeping the templates alive.
Option 2
Run it through ChatGPT or Claude
General AI is probabilistic. It drops rows on large files, miscounts totals, and forgets your SKU mappings between sessions. Someone still uploads, prompts, and audits every month.
Option 3
Buy a dashboard
A tool hands you the same work in a nicer interface. You still upload, review the staging and repair the mappings.
Option 4
Hire an analyst
Part-time capacity runs €2–4,000 a month, and the process lives in one person’s head until they leave.
TaskifAI · The Unified Sell-Out Close
Pricing
One offer. Priced by the size of your problem.
One service, one published formula, no setup fee, no quote to negotiate. The base covers the parts that stay the same no matter how many resellers you have: your master catalogue, your store integration, the historical backfill and the monthly close itself. The per-reseller rate covers the part that grows: every extra format we have to parse, reconcile and map, door by door, every month.
The Unified Sell-Out Close
€1,250
per month
€3,750
per quarter · billed upfront
Billed quarterly · 3-month rolling term · 14 days' notice to cancel · excl. VAT
Included, always
- Setup of every reseller: a custom parser per retail partner
- Your master catalogue mapped, so every retailer name lands on one SKU
- Shopify, WooCommerce or Magento store sync
- Full historical backfill of the data you already have
- One reconciled wholesale + D2C report, in your inbox by 14:00 on the 14th
- That month of data, ERP-ready, in your import format
- Every missing reseller, door and anomaly named in the report
- Direct support on WhatsApp, email or phone
- New reseller later: no fee, +€50/month from the month added
Quoted separately, so the price above stays honest: physical paper receipts that need re-keying, and genuinely bespoke data projects.
Founding brands guarantee
We don't run free trials, because we build a parser for every one of your resellers, connect your store and backfill your history before your first close. Instead, the first 10 founding brands get a 14-day satisfaction window: if we haven't taken the problem off your hands within two weeks of kickoff, you get a 100% refund.
Where the price sits
A 20-reseller brand spends 15 to 25 hours a month on this, in spreadsheets that still carry human error into reorder decisions. The realistic alternative is part-time analyst capacity at €2–4,000 a month. One reorder you don't get wrong pays for the year.
Before you ask
The questions everyone asks on the first call
No. They keep sending exactly what they send today, in the format they already use, on their own schedule. We never contact them — collecting stays in your name, so your retailer relationships stay yours.
Get started
Stop consolidating spreadsheets.
Start just reading the report.
Show us how your reseller reports arrive today. We'll tell you plainly what we would take over, what it would cost, and what your team would stop doing. Founding brands get a 14-day satisfaction window: not happy, full refund.
Setup & full historical backfill included · billed quarterly, 3-month rolling term